Requirement
Opportunities exist to join the Pacific and Technical Security Section of DFAT's Diplomatic Security Division (DSD) and become part of a close-knit team delivering results for DFAT's global network. As the Logistics Coordinator you will work with stakeholders across DFAT, other government agencies and the private sector to initiate and sustain sound practices that support the Technical Security capability.
You will work on a wide range of matters including procurement of security equipment and assets, project management, planning and logistics for technical security travel and deployments, and management of security equipment including a technical lab. Your sound judgement, excellent stakeholder liaison skills and strong organisational skills will ensure security, safety, financial and reputational risks are managed appropriately
KEY DUTIES
Key duties may include:
- managing travel administration and logistics on behalf of a busy operational team.
- supporting the team and working with the Security Procurement and Equipment teams to manage contracts, procurements and budget.
- preparing project and financial documentation to inform governance committees.
- managing the technical security lab including a maintenance schedule and assets replacement.
- reviewing and assessing new and emerging equipment and engaging with members across the technical security community in government and private industry to ensure we have the best available equipment.
- working with the Technical Security Officers, DSD Program Management Office, Regional Security Officer network and posts to support project delivery.
- reviewing and updating administrative policies and procedures.
- managing issues related to equipment supply-chain, freight and international logistics.
- other duties as directed.
Our ideal candidate will be able to demonstrate or be willing to learn:
- experience with SAP;
- best practice contract management and sound knowledge of procurement processes and Commonwealth Procurement Rules;
- developed skills in problem-solving, thinking on your feet and working proactively to resolve issues;
- a commitment to improving service delivery, including through cooperation, collaboration and strengthened relationships;
- strong task prioritisation and resource management skills, sound analytical judgement, and strong communication skills, including well-developed writing, liaison and negotiating skills;
- an understanding of, and commitment to, protective security policies and practices; and experience managing competing priorities and delivering excellent customer service
Please note: This is a security designated position and specified Personnel will be required to hold a current Australian Government Negative Vetting Level 2 Security Clearance prior to commencement
Casey Oleary
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