Procurement and Contract Management Specialists to assist with the day to day procurement and contract management processes in accordance with departmental and whole of government procurement policies, to support Procurement & Contracts Team within the Security Portfolio, Infrastructure and Business Services Branch (SNB).
The task will include (but not limited to):
- Monitoring and managing procurement activities including; providing advice and support for basic to complex procurement;
- Assist in the preparation of procurement approval documentation including; Approvals to Approach the Market, Evaluation Outcomes, Approvals to commit funds and enter into Arrangements;
- Strong knowledge in administering tender documentation through AusTender and DTA;
- Present a high level of customer service to internal clients and stakeholders, providing a proactive approach where Agency representatives are engaged, and feedback is sought;
- Establish and maintain strong business relationships with external stakeholders and suppliers including effectively managing contract enquiries, issues, disputes, variations, risks and undertaking negotiations with suppliers as required;
- Responsible for managing a range of contracts, maintaining relationships with suppliers and customers;
- Monitoring contracts and managing extension or renewal of contracts and contract close-out;
- Problem-solving contract-related issues;
- Preparation and ongoing management of Government contracts, simple and complex;
- Preparation and ongoing management of Memorandum of Understanding (MOUs);
- Provide policy advice in relation to compliance with relevant Australian Government legislation, rules and policies relating to contract management and procurement activities;
- Stakeholder management and engagement;
- Develop, draft and implement communications strategies to support structural, technical and business changes impacting Diplomatic Security Division (DSD) in relation to contract management;
- Risk assessment and issue management;
- Corporate Document Management and filing;
- Mailbox Management;
- Provide advice and support to the Line Manager, including identifying opportunities to improve procurement outcomes, efficiency and value for money.
All tasks to be performed with minimal direction and will require a high level of initiative to achieve the required outcomes.
Skills and Experience
- Four years' experience working within Government Procurement;
- Thorough understanding of the PGPA Act for complex procurements;
- Complex contract management experience, with knowledge of CCS;
- Experience providing oversight of public sector procurement activities;
- Ability to undertake analysis of suppliers, markets, products and service categories to inform procurement planning;
- Provide advice on 'best fit' security procurement approaches;
- Assist in the administration of tender evaluation reports for consideration and approval;
- Ability to assist in the oversight of contracts administration activities and monitoring of contract management plans;
- Good interpersonal and communication skills both verbal and written;
- Ability to work effectively as an individual or within a team environment;
MUST BE AN AUSTRALIAN CITIZEN
Casey Oleary
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Aboriginal and Torres Strait Islander people are encouraged to apply.
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State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856
